Contact us today!
(800) 588-4430

IT Blog for Business Owners

Telesys Voice and Data has been serving the Dallas/Fort Worth area since 1994, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

5 Tips for a More Secure Office

When thinking about securing your business from cyber threats, the mind quickly turns to phishing, hacks and viruses, but there are many security threats in and around the office that can expose your business to a host of threats and cybersecurity issues. In conjunction with a solid cybersecurity solution provided by your MSP, be sure you and your employees follow these office tips to protect your physical workspace from system comprises, unauthorized breaches and data loss.
1. Unlocked devices
Mobile phones, laptops, desktops, tablets and even printers/multi-function devices should all be locked and password protected when unattended, as any of these (and any other) network-connected devices can be comprised, allowing for unauthorized access into your system or unauthorized removal of data from it. Even though most devices lock/power down after idling for some period of time, create an officed culture where locking devices becomes second nature for all employees.
2. USB Drives
USB drives pose a host of security issues. Unknown drives should never, ever be used, as they could easily contain hidden malware or spy software that could exfiltrate data or install ransomware on your network. However, those drives that you do use for normal business functions must be kept under lock and key, so they are not compromised with malware, misplaced or stolen. USB drives make it far too easy for curious eyes or unauthorized user to get a peek into sensitive or confidential business information, and are unfortunately left behind in public places (airports, coffee shops, etc.). Make sure any and all USB drives used in your business are cataloged and their whereabouts known at all times—or perhaps look to cloud solutions for sharing/transporting data.
3. Paper Documents
What may be innocuous to your employees could be valuable to others who’d want to infiltrate your systems. At the end of the day, be sure that papers, reports, financial records and any other proprietary data is off desk surfaces, locked away, or shredded (i.e., not in the trash). After they are no longer needed, shred any documents with financial records, proprietary data or confidential information. And of course, to minimize this issue, go digital wherever possible.
4. Passwords
It’s a common occurrence, even in the face of many strict cybersecurity policies, but many employees use notes or cheat sheets for the various usernames, logins and passwords they require for day-to-day work. Nothing could defeat the purpose of a password more easily than this practice, and leaves the door wide open to anyone who accesses your office to gain entry into your network and systems. Discuss a software-based password management system with your MSP and seek out an option that will work best for your business in order to prevent this risky behavior.
5. Wallets and Keys
Just like easily-accessed passwords are a threat, wallets and keys that are left on desks during meetings, bathroom breaks, lunches, etc., can all leave your business exposed to unauthorized entry. Pay special attention to this if there are areas of your business under lock and key, or if ID/keycards are used, as these are typically kept in wallets. Misplaced keys and access IDs can quickly lead to tampered or duplicated methods of access, so if need be, offer lockers or secure places where employees can store their personal belongings while they work.
These are just a few security best practices to enact in your workplace, alongside an effective cybersecurity solution. If you’re thinking about protecting your business from cyber threats, let’s discuss a few options that could work best for you.

Comments

 
No comments yet
Already Registered? Login Here
Guest
Wednesday, 03 June 2020
If you'd like to register, please fill in the username, password and name fields.

Captcha Image

Free Consultation

Sign up today for a
FREE Network Consultation

How secure is your IT infrastructure?
Let us evaluate it for free!

Sign up Now!

Free Consultation
 

Tag Cloud

Security Tip of the Week Technology Business Computing Cloud Best Practices Hackers Malware Privacy Business Email Productivity Hosted Solutions Microsoft Network Security Software Internet Productivity IT Services Computer Windows 10 Managed Service Provider Innovation Backup Data Backup Ransomware Mobile Devices Business Continuity Hardware Outsourced IT Smartphone Data Android Efficiency Google Upgrade Data Recovery Managed IT services Social Media User Tips Disaster Recovery IT Support Browser Communication IT Support Workplace Tips Small Business Business Management Cloud Computing Managed IT Services Data Management Smartphones App Network Server Cybersecurity Office Remote Monitoring Internet of Things Miscellaneous Phishing Holiday Microsoft Office Office 365 Paperless Office Password Windows VoIP Facebook WiFi communications Save Money Artificial Intelligence Gmail Big Data Collaboration Spam Encryption Passwords Tech Term Employer-Employee Relationship Windows 10 Risk Management Document Management Robot Bandwidth Saving Money Firewall Customer Relationship Management Apps Vendor Management Hosted Solution Recovery Wi-Fi Compliance Unified Threat Management Avoiding Downtime How To Analytics Customer Service Tip of the week Mobile Device Management Windows 7 Government Money Operating System Word Hacker Work/Life Balance Remote Computing Content Filtering Chrome Downtime Healthcare Office Tips Managed IT Infrastructure Managed Service Apple Meetings Computing Storage Two-factor Authentication Hacking Mobile Computing Telephone Systems Settings Applications Tech Support Virtual Reality Training The Internet of Things Software as a Service Computers SaaS Vulnerability BYOD Help Desk Data Security Presentation Business Growth Education Cybercrime IT Management File Sharing Outlook Mobile Device Antivirus Redundancy Social Automation Going Green Website Alert Project Management Data loss BDR Printing Health Data storage Business Technology Regulations Marketing LiFi Net Neutrality Computer Care Proactive Competition Smart Technology Patch Management Solid State Drive Identity Theft Remote Monitoring and Management HIPAA Augmented Reality Scam Information Technology Router Mobile Security IBM Humor Running Cable Upgrades Automobile Budget Analyitcs VPN End of Support Assessment Bring Your Own Device Search Server Management Licensing Mouse Sports Virtual Private Network IT service Consultation Digital Payment Cortana Virtualization Legal Administration Specifications Access Control Maintenance Display Twitter Laptops IoT IT solutions Safety Politics Monitors User Travel Wireless Technology Google Drive Wireless Websites Retail Time Management Physical Security Tablet Taxes Mobility Electronic Health Records Botnet Best Practice Lithium-ion battery YouTube Business Owner Samsung Unified Communications Fort Worth IT Application Touchscreen Computer Repair Google Maps Virtual Assistant Technology Laws Hard Drive Users Fraud Cleaning Public Speaking Notifications Disaster Batteries Tracking MSP Bookmarks Operations Lenovo Legislation Relocation PowerPoint Digital Unified Threat Management DFW IT Service Webcam Electronic Medical Records Google Wallet Voice over Internet Protocol Social Networking Recycling Consumers Shortcut Crowdsourcing Uninterrupted Power Supply Dark Data Remote Work Spyware Favorites Wearable Technology Superfish Private Cloud business communications systems Point of Sale Hard Drives Drones Motherboard Laptop Management Virtual Desktop Internet Exlporer File Management How To Conferencing eWaste Error Internet Protocol Distributed Denial of Service Refrigeration Heating/Cooling IT Sevices Manufacturing Halloween Enterprise Resource Planning data services Hard Disk Drive Telephone Firefox Supercomputer WPA3 Deep Learning Employees IT Technicians Fun Environment Networking Technology Tips VoIP streamlines Managed IT Service Web Server Servers Update Gadgets Modem Scary Stories Mobile Hotspot User Error Mobile VoIP 3D Printing IT Budget Fleet Tracking Zero-Day Threat Mirgation Troubleshooting Comparison Administrator business network infrastructure Break Fix Cameras Undo Chromebook Proactive Maintenance Cookies Windows Server 2008 Company Culture Language IP Address Printer Law Enforcement Network Congestion Phone System Unsupported Software Asset Tracking Alt Codes Backup and Disaster Recovery Migration Techology Black Friday Dark Web CCTV Statistics Emoji Software Tips Processor Nanotechnology Co-Managed IT Vulnerabilities Computing Infrastructure Mobile Office Mail Merge Gadget Mobile Data Hacks Remote Workers Typing RMM Chatbots Disaster Resistance Cyber Monday Data Warehousing Bluetooth Buisness Business Telephone Geography Alerts Address SharePoint Corporate Profile Quick Tips Current Events Information Cryptocurrency Procurement Identity Knowledge Proactive IT flu season Microsoft Excel G Suite Processors History Active Directory Utility Computing Biometric Cables Cooperation Downloads WannaCry Monitoring Bitcoin Remote Worker Experience iPhone IT Consulting Fort Worth Motion Sickness Blockchain Cabling Google Docs Windows Server Staffing Wires Staff Multi-Factor Security Writing Network Management Personal Information Consulting Windows 8 Professional Services Data Breach flu shot Cost Management Permissions IT Consultant Domains User Management GPS Cyberattacks Flexibility 5G Google Calendar Machine Learning Entrepreneur VoIP Social Engineering

Top Blog

Don't be Afraid to Replace Got an older PC that's causing you a lot of issues? Older technology is typically more expensive to run, and after a while, it's cheaper to simply buy a new desktop than it is to continue pouring money into something that always seems broken. It's a great time to buy wo...
QR-Code